It also helps to keep important emails that you're currently dealing with from being lost in the shuffle! Step 1: Quickly scan your emails and create a list of “big” categories.
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How to Create an Email Filing SystemĪ filing system is helpful for organizing emails so that if you need to go back to something, you can quickly find it. For bigger projects that are ongoing, I keep them longer. My definition of being 'done' with an email? I've already taken an action on it: replied, accepted a meeting request, or finished a task. Once I've finished with an email, I keep it filed for about a month, in case I need to reference it later. It isn’t as difficult as it sounds, even if you’re starting from scratch. The best way to do this is to create a filing system. The first step to organizing your inbox is to have a place to put your emails once you’re 'done' with them. That way, you'll be able to stick to your goals, rather than the simple goal of a 'clean inbox.' How to Organize Email - Start Deciding Do you want to make your email more manageable? Are you losing emails and wanting a better system for finding them? When you start organizing, you should have some goals in mind.
Before you get started, think about your goals. If your inbox is a mess, it's unlikely to ever be perfect, and that's ok. There are a ton of strategies, tools and apps to help you tame your inbox monster: Organize Your Mail: What You Need to Know With email being the primary method of communication, you can become overwhelmed with the amount of “URGENT” messages flooding in. You don't need zero messages to reach organizational happiness, but you should have a place for every email that comes to you. When your inbox is at zero, you won't have any messages that you need to read or sort through. Inbox zero is the idea that each message coming into your inbox is a new message. What is it? Why should you care about it?
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